Job Listing
Administrative Assistant
U.S. Coast Guard · Posted 1 days ago
About the Role
This vacancy is for a GS-0303-8, Administrative Assistant located in the Department of Homeland Security, U.S. Coast Guard, D5 PLANNING and FORCE READINESS DIVISION -DX in PORTSMOUTH, Virginia.
What You'll Do
- →You will serve as an Administrative Assistant and serves as the principle administrative support for Planning and Force Readiness (dx) and administrative staff.
- →Being a Coast Guard civilian makes you a valuable member of the Coast Guard team.
- →Typical work assignments include: Maintaining accurate time records in automated system for the civilian workforce and monitoring validation of time and attendance timecards.
- →Acts as technical expert and program guidance in timekeeping processes.
- →Primary travel Approving Official for temporary duty and local travel transactions for mil/civ and as Authorizing/Approval for travel claims.
- →POC for E-Gov Travel System and technical expert.
- →Overseesing Steady State Mission Critical Surge Staffing processes.
- →District Surge Staffing coordinator and liaison between MACOM POCs and Area/SSS.
- →DAMOB technical expert.
- →Tracks and files all SSS requests and documentation on Sharpoint.
- →Preparing and composing replies to inquiries on administrative matters, office procedures and non-technical aspect.
- →Assembles necessary material to draft correspondence, securing and summarizing information from a variety of sources.
- →Creates forms and charts to meet administrative needs and requests.
- →Reviewing outgoing correspondence to ensure compliance with procedures and regulations, checks for spelling, punctuation, and grammar and completeness of package.
Requirements
- ✓All qualification requirements must be met by the closing date of the announcement.
- ✓Do NOT include the following types of information in your resume: Social Security Number (SSN) Date of Birth (DOB) Photos of yourself (if included on your resume you will not be considered for this position) Personal information: such as age, gender, religious affiliation, etc.
- ✓Key Requirements: Must be a U.S.
- ✓Must be registered or exempt from the Selective Service.
- ✓See www.sss.gov A one-year probationary period may be required.
- ✓To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy.
- ✓To meet those standards, all selected applicants must undergo and successfully pass a background investigation.
- ✓This position requires a secret clearance.
- ✓This is not a Bargaining Unit position.
- ✓Time-in-Grade requirement must be met by the closing date of the vacancy.
- ✓All Federal employees are required to have Federal salary payments made by direct deposit.
- ✓The Office of Personnel management (OPM) must authorize employment offers made to current or former political appointees.
- ✓If you are currently, or have been within the last 5 years, a political Schedule A, Schedule, C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.
- ✓This position does not have a positive education requirement.
Benefits
- ★DHS offers competitive salaries and an attractive benefits package, including health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays.
- ★Other benefits may include flexible work schedules; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers.
- ★DHS is committed to employee development and offers a variety of employee training and developmental opportunities.
- ★For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any federal employee hired on or after November 5, 2016, who is a veteran with a service- connected disability rating of 30 percent or more.
Personality Fit
Job ID: d0791ab9-0a6c-41d3-b85c-79bef3d1c041
Posted via USAJobs