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ADMINISTRATIVE ASSISTANT (TITLE 5)
Army National Guard Units · Posted 7 days ago
On-site Springfield, IL $50K – $66K Apply by May 28, 2027 Miscellaneous Clerk And Assistant ESFJISFJ
Apply for this job → About the Role
THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION. This National Guard position is for a ADMINISTRATIVE ASSISTANT (TITLE 5), Position Description Number T5935000 and is part of the IL HRO AR, National Guard.
What You'll Do
- →As a ADMINISTRATIVE ASSISTANT (TITLE 5), GS-0303-7, you will provide technical and administrative assistance for programs within the HRO area of responsibility.
- →Major Duties - This is NOT an all-inclusive list: Maintains the appointment schedule for the HRO and the DHRO.
- →Schedules appointments and meetings, independently, based upon personal knowledge of their workload and current issues of importance.
- →Advises the HRO and the DHRO of scheduled appointments and furnishes information from files or schedules briefings by others in preparation for scheduled meetings.
- →Prepares required slides for meetings.
- →Receives visitors and telephone calls for the HRO.
- →Professionally handles business matters and gives out administrative and readily available substantive information to callers in supervisor's absence, refers matters to the appropriate branch and maintains a record of events including official visitors, decisions to be made upon return, unfinished business requiring attention, and related matters.
- →Assists in the development of policy letters which may require researching applicable directives from higher authority, to ensure that no conflict will result from issuance of new policy.
- →Coordinates draft policy with other staff directorates prior to submission for final review and approval.
- →Advises other administrative personnel of latest HRO directives regarding administrative procedures.
- →Reviews incoming correspondence, publications, regulations, and directives, which may affect the HRO, or programs within the HRO's purview relative to both the Army and Air National Guard.
- →Establishes controls on accountable mail and determines distribution and routing of incoming correspondence while retaining items of special importance for the personal attention of the HRO and the DHRO.
- →Provides limited technical assistance to Human Resources Specialists within the office and tomanagers, supervisors, and technicians of the serviced organization for a wide range of humanresources matters.
Requirements
- ✓Federal employment suitability as determined by a background investigation.
- ✓Subject to provisions of DoD Priority Placement Program. https://www.dcpas.osd.mil/sites/default/files/2021-09/PPP%20Handbook%20-%20Nov%202019.pdf This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968.
- ✓An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
- ✓IAW The Fair Chance Act, Agency employees may not request criminal history information at the point of initial application, upon receipt of an application, or prior to, during or after a job interview.
- ✓If an Optional Form (OF) 306, Declaration of Employment is submitted prior to the point of a conditional offer, questions related to background information section may not be asked.
- ✓Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day.
- ✓This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration.
- ✓Head of Agency requests to exceed 14 days in a calendar year must be approved in advance by the National Guard, Director of Manpower and Personnel (NGB-J1).
- ✓May be required to successfully complete a trial period.
- ✓Participation in direct deposit is mandatory.
- ✓NONE: Some federal jobs allow you to substitute your education for the required experience to qualify.
- ✓For this job, you must meet the qualification requirement using experience alone.
- ✓No substitution of education for experience is permitted for this occupational series and grade.
Personality Fit
Job ID: 6a4a821f-6ab9-4185-970d-0e68cb50e182
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