Job Listing
Voluntary Services Assistant
Veterans Health Administration · Posted 1 days ago
On-sitePortland, OR$49K – $64KApply by May 28, 2026Miscellaneous Clerk And AssistantESFJESTJISFJISTJ
Apply for this job →About the Role
The Voluntary Service Assistant works for the Center for the Development and Civic Engagement (CDCE/Voluntary Service) located at the Portland VA Medical Center in Portland, Oregon. The incumbent is responsible for the management and execution of a diverse portfolio of enterprise-wide programs, activities, and services in support of VA's overarching goals and priorities utilizing community resources.
What You'll Do
- →The Voluntary Services Assistant serves as the Center for Development and Civic Engagement (CDCE)/Voluntary Service Assistant of the facility's CDCE/Voluntary Service office.
- →They will be reporting directly to the CDCE/Voluntary Service Officer/Chief.
- →Due to the cross-cutting nature of this office, the incumbent shows a general understanding of the federal government, VA, and each of its Administrations, with a primary focus on VHA.
- →The incumbent is responsible for providing CDCE/Voluntary Service program management and overall program operations support.
- →Major duties include, but are not limited to: Providing support to the facility's CDCE/Voluntary Service operations as the first point of contact for potential volunteers, patients, visitors, service organizations, corporate and community leaders, donors, and other internal and external stakeholders.
- →Exhibiting a high degree of tact, diplomacy, and courtesy with every interpersonal interaction daily.
- →Communicating and coordinating on behalf of the CDCE/Voluntary Service Officer with services across the health care system, agency representatives (including VHA, VBA, and NCA), and community officials regarding programs, events, and activities.
- →Maintaining many physical and/or electronic records for reports due monthly, quarterly, annually, and ad hoc.
- →Serving as the primary timekeeper for all CDCE/Voluntary Service employees.
- →Assisting the CDCE/Voluntary Service Officer in position management to project staffing needs, entering actions by Human Resources and employment decisions into HR Smart, USA Staffing, and any other relevant position management portals as determined by local, VISN, or national protocols.
- →Responsible for clerical functions associated with the CDCE/Voluntary Service program management.
- →Collaborating with CDCE/Voluntary Service Officer to complete equipment inventory surveys and ensures proper documentation of equipment assigned to the CDCE/Voluntary Service department.
- →Receiving, processing, and tracking gifts and donations including accurate entry into the Voluntary Service System or subsequent electronic donation database programs.
- →Coordinating requests and purchases of office operating supplies, generates reports from automated information systems, and completes other administrative tasks essential to the effective and efficient operation of the CDCE/Voluntary Service Office.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: 6aac60ba-a362-4253-950f-33761eae12e5
Posted via USAJobs