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Transportation Assistant
Veterans Health Administration · Posted 1 days ago
On-site Loma Linda, CA $53K – $69K Apply by Jul 6, 2026 Transportation Clerk And Assistant ENTJESFJESTJISTJ OperationsHealthcare
Apply for this job → About the Role
This position is located at the VA Loma Linda Healthcare System (VALLHCS) in the Financial Management Service at Loma Linda, California and reports directly to the Assistant Financial Officer (AFO). The incumbent serves as the facility's travel coordinator and assists Financial Management Accounting staff with various projects as assigned when the need arises.
What You'll Do
- →The Transportation Assistant will serve as the point of contact, expert, advisor of requirements, regulations, and procedures involving employee travel and the VA government travel charge card program.
- →The incumbent manages and processes travel-related and accounting documents for temporary duty (TDY) travel, local travel authorization, etc. and vouchers concerning entitlements and reimbursements to employee travel expenses.
- →Analyzes and classifies accounting information on TDY travel documents to determine accuracy and completeness of funding data and codes.
- →Resolves all complex exceptions on TDY.
- →Duties include, but are not limited to: Trains the facility's Federal Travel Arranger (FTA) and employees to create and prepare travel authorizations and vouchers which include making airline and hotel reservations, mileage, rental car requests, travel card program, etc.
- →Assists the FTA with any questions or problems they may encounter while helping prepare employee's travel.
- →Manages and is fully responsible for the facility's Employee Travel Program (ETP).
- →Performs work in direct support of the administrative area of employee travel, travel budgeting, responding to VA Loma Linda, VISN and VACO travel-related suspense.
- →Validates travel documentation/authorizations, help prepares and transfers employee travel profiles, authorizations and vouchers through the E-government Travel System (ETS) like Concur Government Edition (CGE), promotes/coordinates the issuance of US Bank Government Travel Cards, and establishes employee vendor files in the Financial Management System (FMS).
- →Responsible for daily reconciliation of travel transactions against the Financial Management System (FMS) files to ensure that balances are accurate.
- →Responsible for completing all employee travel claims and making appropriate payments electronically to these travel claims.
- →Serves as the point of contact (POC) and subject matter expert for the Employee Travel Office (ETO) and is responsible for resolving all problems/issues associated with the ETP.
- →Manages the day-to-day duties of the ETO and is responsible for advising the Chief Financial Officer (CFO)/Assistant Finance Officer (AFO) on potential operational travel issues in the VALLHCS Responsible for ensuring travel accounts are properly monitored for compliance to station policy and to prevent the occurrence of a deficient or excessive balance at the end of the fiscal year.
- →Prepare request for travel advances, travel authorities, purchase airline tickets, analyze travel itineraries/tickets, prepare, audit, and process travel vouchers, clear travel advances, and analyze Transportation Management Center billing statements for accuracy.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: 42e6ad12-a2a1-4df3-8c9b-098adf0ae070
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