Job Listing
Secretary
Veterans Health Administration · Posted 52 days ago
About the Role
This position is in the Associate Director's (AD) office, Wilkes-Barre VA Medical Center, Department of Veteran Affairs. The incumbent has primary responsibility for serving as personal secretary to AD, and subordinate staff, by performing general office work auxiliary to the work of the organization.
What You'll Do
- →A high degree of independency is placed in the secretarial relationships, coordination, and resolutions necessary to ensure the efficient and smooth operation of these offices.
- →Incumbent independently determines the requirements and implements the necessary action on a situational basis when specific work assignments are made.
- →Discusses plans, problems, and alternatives and makes recommendations to the Associate Director (AD) for program implementation which may have a significant impact on the mission.
- →The duties of the position include, but may not be limited to the following: Independently serves as the AD secretary and office manager, effecting appropriate coverage during absences, coordinating leave, and assuring continuity of the decorum.
- →Serve as personal administrative assistant to the AD involving a wide range and variety of administrative and secretarial duties.
- →Prepares outlines or preparations in preparation for the AD to attend meetings or speaking engagements both internally and externally.
- →Responds to inquiries and administrative problems brought to the Office of the AD by internal staff as well as external VHA, local health care entities, Commonwealth or Congressional officials, and Veterans as needed.
- →Provide current information to the AD concerning the various administrative/clerical regulations and guidelines, which affect the operation of the assigned service.
- →Serves as the AD's primary contact for clerical and administrative policies/procedures.
- →Manages and monitors the currency and accuracy of performance standards, functional statements, competencies, orientation, and position descriptions for staff ensuring effective and efficient operations throughout the facility Establishes and maintains the AD's files of correspondence and documents concerning pending investigations, subordinate personnel, and similar subjects.
- →Supports governance structure for committees, councils, and workgroups as needed to ensure transparency across the organization and promote efficient information sharing throughout the facility between clinical and administrative staff.
- →Utilizes Microsoft Office applications to create, copy, edit, store, retrieve and print a variety of documents and reports.
- →Maintains Time and Attendance reports for all employees under the AD and serves as backup timekeeper for administrative services under AD purview as needed.
- →Ensures office supply inventories are maintained for AD Office and direct reports Work Schedule: Monday-Friday 8:00 a.m. - 4:30 p.m.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: c17a6281-448b-4a8e-b02e-d04def12d7a8
Posted via USAJobs