Job Listing
Secretary
Veterans Health Administration · Posted 2 days ago
About the Role
The Secretary position in the Facilities Management Service falls under the James A Haley VA Hospital. The position reports to the Administrative Officer of FMS. The secretary is integral in dealing with personnel outside of the FMS hierarchy and is the face of the FMS section. They are required to work with multiple sections within the hospital and build a coalition between services in order to accomplish daily tasks.
What You'll Do
- →Functions as the primary facilitator and overseer of a complex multiphase administrative office operation.
- →Insure that a high level of efficiency is maintained.
- →Readjust workloads; which includes the workload of those personnel over whom the incumbent has supervisory responsibility.
- →Effective supervisory abilities are required to ensure the interpersonal relations are maintained in such a manner as to efficiently carry out the administrative aspects of the Facilities Management Service Program.
- →Duties include but are not limited to: Collects and complies data on the administrative and managerial aspects of the clerical staff and functions.
- →Composes correspondence personally for signature of Chief of Facilities Management Service.
- →Distributes materials to service personnel and follows up to ensure that action is completed in accordance with established time limits.
- →Maintains contact with personnel from other services regarding services and general information complaints.
- →Handles calls personally, giving requested information or taking other action based on knowledge of work flow and organizational policy.
- →Initiates calls for information pertaining to administrative and office management matters.
- →Maintains the Chief, Facilities Management Service calendar for appointments, meetings, and conferences.
- →Schedules conferences notifies participants, assembles appropriate materials, etc.; attends meetings and prepares minutes.
- →Makes all necessary arrangements for official travel performed by the Chief, Facilities Management Service and his administrative staff.
- →Support the Chief in the planning of special events, projects, workshops, national conferences and coordination of Task Groups.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
This role is commonly a great fit for these MBTI types:
Job ID: 44e73781-0fb6-419e-a9ae-afd273695a2e
Posted via USAJobs