Job Listing
Secretary
Veterans Health Administration · Posted 1 days ago
About the Role
The Secretary provides administrative assistance to the Associate Medical Center Director. This position is located in the Office of the Director, Miami VA Healthcare System (Miami VAHS) in Miami, FL.
What You'll Do
- →***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Major duties and responsibilities include: Develops, establishes, updates, and maintains administrative Standard Operating Procedures and Medical Center Policies records/files of various types to ensure effective and efficient operations.
- →Prepares agendas and conducts periodic secretarial training sessions for all secretaries to department heads.
- →Prepares and conducts training for the administrative staff on subjects such as preparing and formatting correspondence, telephone procedures, directives, reports, public relations responsibilities, etc.
- →Establishes and maintains a computerized tracking system on SharePoint for all congressional correspondence and ensures Service Chiefs are aware of and follow-up regarding due dates.
- →Reviews all written correspondence for accurate spelling, grammar, punctuation, and correctness of response (response fully answers all questions of the writer).
- →Serves as a congressional liaison for the Director's Office to Congressional Offices regarding patient inquiries.
- →Provides position management advice and recommendations to managers including providing advice on the distribution of workload among positions and organizations, and the skills mix or categories of employees needed to do the work.
- →Assists the Executives and Executive staff by conducting studies to improve operations and maximize resources utilization.
- →Analyzes management functions, techniques, processes, and styles for improving organizational effectiveness.
- →Prepares reports of conclusions and recommendations based on analysis and evaluation to ensure efficiency and effectiveness in the execution of programs and plans.
- →Participates in preparing detailed plans, budgets, and/or schedules.
- →Responds to written complaints via phone and written correspondence to Veteran, Veteran's representatives, congressional representatives and White House correspondence agents.
- →Prepares a variety of status reports, documents, correspondence, etc.
- →Anticipates need for information, gathers and summarizes information from files, and systematically prepares material so that it is immediately available for supervisor's needs.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details.
- ✓As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
This role is commonly a great fit for these MBTI types:
Job ID: 2d6c352e-f285-4400-a623-9e7263551a17
Posted via USAJobs