Job Listing
Secretary (OA)
Veterans Health Administration · Posted 1 days ago
About the Role
The position is located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Mid-Atlantic Health Care Network (VISN 6), VA Medical Center, Salisbury, North Carolina in the Executive Offices. The incumbent serves as the primary administrative support to the Chief of Staff (COS), performing clerical and administrative duties to the work of the Office of the Director, Salisbury VA Medical Center.
What You'll Do
- →Duties include, but may not be limited to the following: Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication.
- →Edits letters, composes letters and reports, reviews correspondence for accuracy and completeness, establishes and monitors suspense dates, prepares public presentation outlines, and develops standard or form letters and replies to inquiries.
- →Develops background information and prepares outlines for the supervisor's public speaking engagements, papers, and correspondence/reports.
- →Screens material prior to distribution for suspense dates, establishing controls and following up for supervisor.
- →Ensures correspondence conforms to regulations and special policies of the Medical Center and is in proper format, contains correct grammar, and if applicable, that staff coordination has been completed.
- →Reviews correspondence prepared for the supervisor; attaches previous correspondence and background information to incoming correspondence.
- →Returns inadequate transmissions to the sender.
- →Provides training and/or coaching to subordinate clerical staff who submit incomplete or inadequate correspondence.
- →Maintains subject matter files and records that relate to the facility, administrative services that report to the Chief of Staff, and VISN-level and national activities for which the COS is responsible.
- →Ensures that files include all required documents and that all documents are properly signed.
- →Develops internal routing and flow patterns for communications through the Chief of Staffs office to and from subordinate offices.
- →Work Schedule: Monday-Friday 8:00 am-4:30pm Telework: Ad-hoc, at supervisory discretion.
- →Position Description/PD#: Secretary (OA)/PD1821
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
- ✓Note: Only education or degrees recognized by the U.S.
Personality Fit
Job ID: d52a9ae7-8d8a-471f-b237-9bb49b35701c
Posted via USAJobs