Job Listing
Secretary (OA)
Veterans Health Administration · Posted 11 days ago
About the Role
This position is located in the Office of the Director within VAPAHCS. The Secretary provides comprehensive administrative and clerical support to ensure the efficient functioning of the Director's office managing operations, coordinating communication and scheduling, drafting correspondence, organizing meetings and travel, safeguarding sensitive information, and recommending and implementing procedural improvements that enhance overall productivity.
What You'll Do
- →Major Duties: Assumes full responsibility for administrative and routine matters not requiring the Director's personal attention, serving as the first point of contact for staff, patients, visitors, outside agencies, and dignitaries (80%).
- →Reviews, controls, and drafts correspondence; maintains the Director's calendar with full authority over scheduling and commitments; arranges conferences, meetings, and travel logistics; prepares agendas and minutes.
- →Instructs and advises secretarial/administrative staff across the health care system on correspondence, reporting, and procedural standards; maintains official files, records, and historical documentation for the Director's office.
- →Serves as primary timekeeper for the Director's Office and alternate timekeeper for subordinate offices.
- →Assesses existing office processes, gathers stakeholder feedback, and recommends/implements workflow improvements (10%).
- →Serves as alternate suspense coordinator, collaborating with VISN to ensure assigned suspenses are completed accurately and on time (10%).
- →Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.
- →Selection at a lower grade level does not guarantee promotion to the full performance level.
- →Work Schedule: Monday - Friday, 8:00a.m. - 4:30p.m.
- →PST Virtual: This is not a virtual position.
- →Position Description/PD#: Secretary (OA)/PD06861O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
This role is commonly a great fit for these MBTI types:
Job ID: b2fc0c2e-2af1-4e2d-9d45-7548d7d61b23
Posted via USAJobs