Job Listing
Secretary (OA)
Veterans Health Administration · Posted 1 days ago
About the Role
As Secretary to the Chief of Staff (COS), the incumbent acts as the Chief of Staff's confidential secretary and must have knowledge of COS policies, viewpoints, and attitudes. The position requires a detailed working knowledge of programs under COS supervision to relieve the COS of routine duties and to provide maximum assistance. The incumbent serves as the initial point of contact for all business relating to the Chief of Staff.
What You'll Do
- →Duties include but are not limited to: Establish appropriate deadlines for action items.
- →Exercise control over the Chief of Staff (COS) appointments, establish & adjust priorities and rescheduling appointments as necessary.
- →Determine and assist with the proper course of action on administrative matters.
- →Maintain a file of information on critical issues to be brought to the COS upon their return.
- →Serve as the recorder for assigned committee meetings.
- →Process incoming communication received by electronic transmission, fax, and mail.
- →Takes and transcribes dictation, verbal instruction, and/or taped material into letters, endorsements, messages, office instructions, and reports with responsibility for sentence structure, grammar, and spelling.
- →Process phone calls and receive visitors to the Executive Office.
- →Act as a liaison between the executive team and facility staff.
- →Serves as a resource, advising staff at all levels of facility policies, office procedures, correspondence formats, grammar and writing, word processing skills, and other administrative support functions.
- →Screen all correspondence prepared for the COS's approval and/or signature.
- →Devises and installs office procedures and practices to be used by secretaries and subordinate offices.
- →Develops complex committee agendas from items needing the committee's consideration, setting appropriate time parameters, and ensuring documents needed for the meeting are available.
- →Respond to inquiries and administrative problems identified by staff, agency officials, and outside organizations Arrange for meeting facilities, including audiovisual equipment, teleconferencing equipment, etc.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: a00d7982-b2c1-4e4e-a75a-6c75dc09796f
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