Job Listing
Secretary (OA)
Veterans Health Administration · Posted 7 days ago
About the Role
The incumbent serves as the executive secretary to the Deputy Chief of Staff. This position is located in the Office of the Deputy Chief of Staff of the Tennessee Valley Healthcare System (TVHS), which has 11 community based outpatient clinics, a research program, two affiliations - Vanderbilt University and Meharry Medical College, and other educational institutions and sharing agreements with various DOD facilities.
What You'll Do
- →The incumbent will be responsible for the day-to-day management of the office functions and information to and from the Deputy Chief of Staff.
- →Responds to administrative problems brought to the supervisor's attention by members of the staff or management officials outside the organization or outside the agency.
- →Notifies the appropriate subordinate management officials of the need for information or recommendation, and either prepares the response or follows up to ensure a timely response by others.
- →Performs administrative work for the Deputy Chief of Staff, which includes management of the office's schedule or day-to-day plans.
- →Develops routine plans or schedules using standard references and existing information.
- →Based on defined objectives, determines specific steps, input required, and/or milestones.
- →Identifies schedule/time required, and estimates resources required.
- →Acts as a liaison or handles the communication with persons and/or groups within and outside of an organization or office.
- →Maintains liaison and communications with persons from a wide variety of backgrounds within the facility, the VISN office, and other VHA and VA officials as requested by the Deputy Chief of Staff.
- →Provides administrative support functions and serves as recorder for all assigned TVHS committees, boards, and councils as requested by the Chief of Staff or Deputy Chief of Staff.
- →The incumbent will also coordinate projects or compile information as requested by the Deputy Chief of Staff.
- →This will require knowledge of the clinical services offered by TVHS.
- →Maintains and updates as necessary a Desk Guide that describes the tasks to be performed by the executive secretary in sufficient detail to guide staff providing temporary coverage the secretary is absent and that will facilitate orientation to the position in the event permanent replacement is required.
- →Provides backup coverage for other Director's Office secretary/administrative assistants at the York Campus as needed.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Physical Requirements: The work primarily sedentary.
- ✓Work requires walking, standing, bending, and carrying light items such as books, files, and papers.
- ✓The work is performed in an office setting that involves everyday risks or discomforts and requires normal safety precautious typical of such places as meeting and training room, libraries, or commercial vehicles.
- ✓The work area is adequately lighted, heated and ventilated.
- ✓The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
Personality Fit
Job ID: 881300e2-30f4-4920-9079-279928b5bb1e
Posted via USAJobs