Job Listing
Secretary (OA)
Veterans Health Administration · Posted 1 days ago
About the Role
This position is located within the Veterans Health Administration (VHA), VA Mid-Atlantic Health Care Network (VISN 6), Central Virginia VA Heath Care System (CVHCS), at the Fredericksburg Health Care Center (FXHCC). This position functions at the Secretary to the Assistant Director/HCC Administrator(AD/HCC Administrator or Deputy Associate Director of Patient Care Services (DADPCS) for the Fredericksburg Health Care Center.
What You'll Do
- →Duties to include but not limited to: Receives, schedules, refers, and contacts members of the staff, agency, and persons outside the agency ranging from other government agencies to the public.
- →Personal contacts include officials, representatives, stakeholders, patients, and their families.
- →In many instances exact purpose of contact may be unclear.
- →Responds to administrative problems brought to the supervisor's attention by members of the staff or management officials within or outside the agency.
- →Interacts with the medical center affiliate - Virginia Commonwealth University and Department of Defense(including a sharing agreement covering VISN 5 and VISN 6.
- →Territory is expanded to West Virginia, Washington, Maryland etc. to ensure all necessary communication and appointments are handled and arranged.
- →Screens all calls and visitors, answering most questions and completing most business involving established policy or routine matters without referring people to the supervisor.
- →Provides summaries of messages from personal and telephone conversations and contacts appropriate parties to follow through on any made commitments.
- →Assists the Assistant Director/HCC Administrator or Deputy ADPCS by reviewing and/or compiling task in various common VA databases, to include SharePoint sites.
- →Performs several administrative support duties, such as making extensive travel arrangements, arranging schedules of visits, making reservations, notifying organizations and officials of planned visits and submitting appropriate travel vouchers and reports.
- →Coordinates meetings of various sizes, and in some instances requires coordination with local and community interests.
- →Serves as timekeeper for staff assigned to Fredericksburg HCC Leadership.
- →Serves as a buffer and acts as liaison between the Assistant Director/HCC Administrator or Deputy ADPCS and staff personnel by providing accurate, timely advice on procedures, reports, requirements.
- →Acts as office manager for the Assistant Director/HCC Administrator or Deputy ADPCS's office and ensures that the practices and procedures used by secretaries are consistent with those of the AD/HCC Admin/DADPCS's.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
This role is commonly a great fit for these MBTI types:
Job ID: 277af4ca-7534-452b-bbde-a3d7a7a1c858
Posted via USAJobs