Job Listing
Secretary (OA)
Veterans Health Administration · Posted 11 days ago
About the Role
The incumbent serves as a Secretary to the Associate Medical Center Director. The incumbent provides technical and clerical assistance to the Associate Medical Center Director and when necessary, the Director, Assistant Director, Chief of Staff, Associate Director of Patient Care Services, and other top management staff.
What You'll Do
- →Duties include but not limited: Ensures practices and procedures used by secretaries in subordinate administrative offices and throughout the VA-AAHS are consistent with those of VA national directives and policies.
- →Exercises exclusive control over the Associate Medical Center Director's appointments with complete authority for commitments of time.
- →Screens all calls and visitors, answering questions, and completing business involving established policy of routine matters without making referrals to the Associate Medical Center Director, whenever possible.
- →Exercises independent decision-making in routing and assigning actions and suspense dates on all correspondence coming to the Associate Medical Center Director's office on a daily basis.
- →Maintains a log for all action items (reports, responses to VA and outside source correspondence) to monitor the timely completion and submission of responses.
- →Receives and reviews all correspondence for the Associate Medical Center Director and replies to mail not requiring the Associate Medical Center Director's attention.
- →Screens all correspondence prepared for the Associate Medical Center Director's signature for clarity, completeness of reply, grammatical, and procedural correctness.
- →Establishes meetings at the VA-AAHS as well as other sites in VISN 10.
- →This includes creating agendas, notifying participants, and arranging support items (lunch, tours, special equipment, etc.).
- →Attends, records, and distributes minutes of meetings.
- →Works independently in gathering background information and preparing agendas for meetings.
- →Attends meetings, prepares minutes, and ensures their timely distribution.
- →If scheduling priorities arise and rescheduling is needed, independently notifies committee members of the changes via electronic mail.
- →Prepares written documents, charts, and graphs.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Must pass pre-employment examination.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
This role is commonly a great fit for these MBTI types:
Job ID: 27200b62-57c5-4eb8-9031-f39352601731
Posted via USAJobs