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Secretary (OA) Nursing (THIS IS A DETAIL OPPORTUNITY)
Veterans Health Administration · Posted 1 days ago
About the Role
The incumbent is assigned as the Secretary to the Associate Director for Patient Care Services (ADPCS) for the VA Texas Valley Coastal Bend Health Care System (VATVCBHCS), providing clerical support and coordination in support of the numerous and diverse functional areas and programs within the VATVCBHCS.
What You'll Do
- →Duties include but are not limited to: Screens all incoming correspondence and reports.
- →Obtains background information on incoming correspondence, assembles and summarizes information before giving to the ADPCS or designee for action.
- →Responsible for review and final preparation of all outgoing correspondence, reports, etc.
- →Documents prepared in other areas are reviewed to ensure correct grammar, spelling, punctuation, format and style.
- →The incumbent makes the necessary corrections whenever possible or returns to the writer for correction.
- →Types a variety of documents into final form, ensuring correct grammar, spelling, punctuation, format and style.
- →Documents include letters, memos, reports of contact, minutes of meetings, policy memorandums, position descriptions, performance standards, personnel actions, requests for supplies, etc.
- →Responsible for delivery of reports and presentations prepared by the AD PCS to the appropriate sections and services.
- →Acts as a resource person for staff in administrative matters dealing with correct office procedures, proper formats for various letters and reports, timekeeping regulations, locating specific health care system directives, agency policies and procedures, etc.
- →Maintains a calendar of appointments, meetings, conferences, and deadlines for the ADPCS.
- →Schedules appointments and meetings based upon personal knowledge of the ADPCS workload and commitments.
- →Reminds the ADPCS of his/her appointments and assembles/provides necessary files or other information required by the AD PCS before scheduled meetings.
- →Reschedules meetings when conflicts arise.
- →Ensures the ADPCS, AD, and COS are kept apprised of each other's schedules.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓Note: If your school has changed names, or is no longer in existence, you must provide this information in your application.
Personality Fit
This role is commonly a great fit for these MBTI types:
Job ID: 81490f0e-8ab7-4060-86b9-d12500eb6d1a
Posted via USAJobs