Job Listing
Secretary
Indian Health Service · Posted 6 days ago
About the Role
This position is located in the Facility Maintenance department of the Pawnee Indian Health Center in Pawnee, Oklahoma. Incumbent will perform a variety of clerical and administrative duties in support of department's daily operations and assists the supervisor and staff by ensuring effective office coordination, communication, and workflow. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).
What You'll Do
- →Receives visitors and telephone calls for the work unit, determines the nature of requests, and provides routine information or refers matters to appropriate staff or the supervisor.
- →Maintains the supervisor's calendar and advises of scheduling conflicts or changes.
- →Prepares routine correspondence, memoranda, and reports using office automation software based on established formats.
- →Responds to requests for information regarding work functions by locating information from files, records, or established sources.
- →Maintains files and records in accordance with established filing systems and records management procedures.
- →Performs timekeeping duties, including maintaining time and attendance records and preparing corrections.
- →Makes routine travel arrangements, initiates travel authorizations and prepares travel documentation in accordance with established procedures.
- →Orders office supplies and equipment, maintains inventory levels, and coordinates service or repair requests as needed.
Requirements
- ✓Selectee may be subject to a probationary period ESEP appointees typically serve a two year trial period U.S.
- ✓Citizenship is required Selective Service Registration is required for males born after 12/31/1959 This is a designated position covered by Public Law 101-630, requiring contact or control over Indian children.
- ✓Due to this requirement, the agency must ensure that persons hired for these positions have not been found guilty of or pleaded nolo contendere or guilty to certain crimes.
- ✓Successfully pass the E-Verify employment verification check.
- ✓To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/.
- ✓You will need to set up direct deposit so we can pay you.
- ✓Background Investigation Requirement: This position requires the successful completion of a federal background investigation as a condition of employment.
- ✓A background investigation is a standard process used by the Federal Government to verify an individual's identity, employment history, education, and other relevant information to determine suitability for Federal service.
- ✓Upon receipt of instructions, applicants must complete all required background investigation forms within five (5) calendar days of issuance.
- ✓Timely completion is critical to avoid delays in processing or a determination of unsuitability.
- ✓Applicants are strongly encouraged to prioritize this requirement and to maintain regular communication with their assigned Personnel Security Specialist throughout the process.
- ✓Financial Suitability Requirement: This position requires a review of the applicant's financial history as part of the personnel security and suitability determination.
- ✓Applicants must demonstrate financial responsibility, maintain good standing with creditors, and satisfy all legal financial obligations prior to applying.
- ✓Individuals with substantial delinquent or unresolved financial obligations-including, but not limited to, delinquent federal or state tax liabilities, defaulted federal student loans, court-ordered fines or fees, or child support arrears-may be deemed unsuitable for employment with the Indian Health Service (IHS).
Personality Fit
Job ID: c5efdb14-5025-47d8-8621-2a7916f25bce
Posted via USAJobs