Job Listing
Secretary (AO)
Veterans Health Administration · Posted 7 days ago
About the Role
The secretary (Administrative Officer) is located in the NY Harbor Healthcare System and works under the Associate Director (AD) of Finance and Information Management. This critical position ensures that the numerous important, daily administrative duties/functions of the AD's office are carried out seamlessly and efficiently.
What You'll Do
- →Duties include, but not limited to: The incumbent is a principal administrative support to all members of the Executive Leadership Team of a healthcare system that consists of 2 medical centers, a Community Living Center and 2 Community Based Outpatient Clinics.
- →Receives, schedules, refers and contacts employees of the organization, persons outside the organization , other government agencies and other outside agencies.
- →Processes incoming and outgoing correspondence, reports, memoranda, and other forms of written communication.
- →Edits and composes letters and reports, reviews correspondence for accuracy and completeness.
- →Prepares public presentation outlines and develops standard or form letters and replies to inquiries.
- →Schedules appointments, coordinates meetings and conferences.
- →Exercises control over appointments.
- →Screens all calls and visitors, answering questions and independently complete business involving established policy or routine matters.
- →Obtains and monitors the use of services, supplies and equipment for the office. provides general office supply and equipment support services such as obtaining office supplies and services.
- →Travel to all 3 campuses as needed: Brooklyn VA Medical Center, Manhattan (Margaret Cochran Corbin VA Campus), and St Albans VA Medical Center.
- →Other duties as assigned Work Schedule: Monday - Friday, 7:30am-4:00pm Virtual: This is not a virtual position.
- →Position Description/PD#: Secretary (AO)/PD012080 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
This role is commonly a great fit for these MBTI types:
Job ID: 60a9b2c5-8ad9-4ea0-a992-a408c8dc2159
Posted via USAJobs