Job Listing
Program Support Asst (OA)
Veterans Health Administration · Posted 3 days ago
On-site San Diego, CA $52K – $67K Apply by Jun 11, 2026 Miscellaneous Clerk And Assistant ESFJESTJISFJISTJ
Apply for this job → About the Role
The incumbent provides administrative support to the Pharmacy Service, Pharmacy Service Chief, multiple Associate Chief, Program Managers, and staff of over 150 employees. Performs under the supervision of the Administrative Officer in the Office of Pharmacy Service. This position requires the ability to work independently in completing most assignments with little direction.
What You'll Do
- →Major Duties: Administrative Support: Utilizes various word processing, computerized spreadsheets and graphic programs to prepare reports and necessary documents.
- →A qualified typist is required, must type at least 40 words per minute.
- →Extensive knowledge and experience with Microsoft Office is required.
- →Responsible for maintaining emergency contact info for all employees as well as the emergency cascade for the pharmacy service.
- →Coordinates meetings, reserves meeting location, sends out reminders, records and types meeting minutes for approval if appropriate.
- →Maintains and assures timely review of Pharmacy Service Standard Operating Procedures, as well as Pharmacy Station Memoranda and Bulletins.
- →Assists in the completion and/or processing of credentialing, license, proficiency documentation, and peer review actions for Quality Assurance evaluation required by re-privileging board for supported providers.
- →Ensures documents are reviewed and approved/signed in a timely manner.
- →Timekeeper The incumbent processes and maintains electronic timecards for Pharmacy Service employees, which includes Fee Basis Pharmacists, Residents, VALOR, and full-time GS employees, as well as inform these employees of timekeeping procedures and regulations regarding tours of duty, leave, authorized absence and travel requests as the need arises.
- →Records Management The incumbent is responsible for the services records management.
- →This includes completing the annual training in TMS.
- →Responsible to archiving the Services' records and if needed retrieval of records stored in off-site storage facilities (Iron Mountain, Records Center and Vault, Federal Records Centers).
- →Equipment Management Monitors Service CMR Equipment Inventory List (EIL).
- →Conducts as required a physical inventory of the EIL.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment.
- ✓Applicants who refuse to be tested will be denied employment with VA.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Personality Fit
Job ID: a7ede885-2a36-4862-971d-3fe483cc6de2
Posted via USAJobs