Job Listing
Program Support Assistant
Veterans Health Administration · Posted 101 days ago
On-site Oklahoma City, OK $50K – $66K Apply by Jul 2, 2026 Miscellaneous Clerk And Assistant ESFJESTJISFJISTJ OperationsHealthcare
Apply for this job → About the Role
Incumbent provides administrative support for the professional mandated functions, nurse recruitment and resource management activities in the nursing service. This position is a direct report to the Recruitment Nurse Manager and will be located at Oklahoma City VA Health Care System in Nursing, Operations Patient Care Services.
What You'll Do
- →Major duties include but not limited to: Types and prepares a variety of letters, memorandums, statistical data, reports, etc.
- →Typing from rough draft or material requires correct spelling and sentence structure to increase clarity and maintain format.
- →Creates standard operating procedures and maintains data tracking systems for compilations and management of variety of programs within the nursing service as needed.
- →Establishes and maintains subject matter files in accordance with the office agency policies and guidelines.
- →Works in collaboration with Credentialing to monitor license renewals for APRN, RN and LPN staff members.
- →Notifies staff members of expiring licenses and tracks renewal data.
- →Provides administrative support/clerical assistance to the nursing service as needed and functions as liaison with other medical center services.
- →Accompany the Nurse Recruiter at hiring events/recruitment opportunities and in speaking with various academic programs to include but not limited to; colleges, universities, student inquiries and other academic related events as needed.
- →Tracks on-boarding candidates (Title 38, Hybrid Title 38, and Title 5) data to ensure they have completed VetPro/E-qip and to provide notification if additional follow-up is needed.
- →Serves as a touch-point resource for on-boarding candidates from the time they are selected for a position to NEO date when handed off to the manager.
- →Works closely with Public Affairs and Marketing on public advertisements to submit request for advertising in magazines and other online/paper platforms to market for open positions, testimonials, and other areas of advertising as required/needed.
- →Prepares and duplicates a variety of handouts for interviews, student evaluation conferences, applicant packets, college visits and professional conventions.
- →Provide assistance to HR, Occ Health, Credentialing, hiring managers, Nurse Recruiter to promote a seamless onboarding for the candidate.
- →Possesses the ability to independently accomplish tasks using computer software and networks including Windows, Word, Excel, PowerPoint, Outlook and applicable HR software.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work is generally sedentary.
- ✓Typically, the employee may sit comfortably to do the work.
- ✓However, there may be some walking, standing, bending, and carrying of light items like papers or books.
- ✓No special physical demands are required to perform the work.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Per 5 CFR 330.502, general restriction on movement after competitive appointment applies.
- ✓As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
Personality Fit
Job ID: 4bb94cbf-ada2-4bb5-8299-62efefa2fcf6
Posted via USAJobs