Job Listing
Program Support Assistant (Resident Coordinator)
Veterans Health Administration · Posted 8 days ago
On-site Dayton, OH $52K – $68K Apply by Jun 22, 2026 Miscellaneous Clerk And Assistant ESFJESTJISFJISTJ Operations
Apply for this job → About the Role
The Program Support Assistant (Resident Coordinator) serves within Surgical Services at the Dayton VA Medical Center and provides comprehensive administrative and program support for residency and trainee activities. The incumbent supports a high-volume academic training environment with over 175 rotating residents, fellows, and medical students annually. Two (2) Page Resume Limit Applies for this Position.
What You'll Do
- →Incumbent coordinates pre-assessment requirements, administrative support during rotations, and assists Attending(s) with Resident Supervision Program.
- →In addition, incumbent is the primary ADPAC (Automated Data Processing Application Coordinator) and TMS (Talent Management System) Administrator for all surgical service medical students and resident physicians.
- →Incumbent is the primary coordinator of audio-visual systems and conference room scheduler for the service.
- →Duties and Responsibilities: Maintains calendar of appointments, meetings, conferences, and deadlines for Service Chief.
- →Coordinates meetings and prepares minutes.
- →Maintains suspense system; tracks due dates and follows up to ensure completion.
- →Communicates effectively with customers, staff, and leadership.
- →Tracks onboarding and administrative requirements for staff/trainees.
- →Maintains tracking systems and files for compliance and documentation.
- →Performs timekeeping using electronic T&A systems for all employees.
- →Work Schedule: Monday - Friday, 7:30am to 4:00pm Telework: Ad-hoc Virtual: This is not a virtual position.
- →Position Description/PD#: Program Support Assistant (Resident Coordinator)/PD831010 Relocation/Recruitment Incentives: Not Authorized
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Benefits
- ★VA Healthcare System Serving Ohio, Indiana and Michigan (VISN 10) advocates for a Whole Health System of care in each of the Medical Centers.
- ★This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest.
- ★As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran.
- ★This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community.
- ★This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.
Personality Fit
Job ID: 5e4b56c9-274c-4e7c-9fbe-2edf5bbf1aa4
Posted via USAJobs