Job Listing
Program Asst(Analysis/Oa)
Veterans Health Administration · Posted 1 days ago
On-siteSan Diego, CA$52K – $75KApply by Jun 1, 2026Management And Program Clerical And AssistanceESFJINFJISFJISTJHealthcare
Apply for this job →About the Role
This position is located at the VA San Diego Healthcare System in the Nursing Service. The primary purpose of the position is to provide time keeping and supply and equipment ordering for Nursing Service, which is comprised of over 1,000 employees both clinical and administrative. The employee will be part of the Nursing Service administrative team providing general administrative support to the entire service and serve as a backup to other nursing service administrative staff.
What You'll Do
- →The incumbent provides administrative support to Nursing Service.
- →Duties include, but are not limited to: Prepares monthly managerial reports including status of funds reports, overtime, timekeeping exceptions, leave balances and workload evaluation reports such as staffing, productivity, spending reports, and other cost control reports.
- →Provides coverage for Nursing Service administrative staff during times of absences and staffing shortages.
- →Analyzes accounting transactions including the verification of the accuracy and completeness of the accounting data ensuring compliance with VA's accounting regulations.
- →Receives and analyzes various types of documents to determine propriety, validity, budget, expenditure limitation, completeness and correctness of account data.
- →Prepares all necessary documents for transfer of funds, supplemental budget requests and status of funds reports.
- →Reconciles purchase card charges within the established time limits.
- →Resolves disputes of unknown or incorrect charges also within the established time limits.
- →Provides approving official with all pertinent purchase card documents for approval by the same and maintains documentation as required for 6 years and 3 months.
- →Prepares all requisitions using the appropriate purchasing method (Prime Vendor, open purchase, contract) and payment method (purchase order or credit card).
- →Maintains the current vendor file to ensure vendor information is accurate and complete so that vendors may be paid promptly under the Financial Resources Management Service (FRMS) system.
- →Complies with Federal and VA Acquisition Regulation and policies, as well as local procedures, including but not limited to the following: socioeconomic goals, mandatory sources, Central Contractor Registration (CCR), Federal Procurement Data Systems (FPDS, Item master File, Vendor File, and Unauthorized Commitment and Delinquent Obligation.
- →Maintains all records such as schedules, leave slips, overtime authorization, sick and annual leave usage, and reports related to timekeeping activities including attendance records.
- →Ensures time and attendance sheets and timecards are consistent and investigates and corrects inconsistencies.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
- ✓Note: Only education or degrees recognized by the U.S.
Personality Fit
Job ID: 9432457e-471a-4fd2-9876-48644a6cbaed
Posted via USAJobs