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Medical Records Administrator (Chief HIMS)
Veterans Health Administration · Posted 130 days ago
On-site Huntington, WV $107K – $138K Apply by Jun 3, 2026 Medical Records Administration ENTJESFJESTJISTJ Operations
Apply for this job → About the Role
This position serves as the Supervisory MRA (Chief, Health Information Management Section (HIMS)) of Health Administration Service (HAS) at the Hershel "Woody" Williams VA Medical Center. Supervisory Medical Record Administrators at this grade level are Chiefs of HIMS in VA Medical Centers that are the highest complexity level category for VHA facilities and which are an affiliated, tertiary care facility/health care system with comprehensive research programs.
What You'll Do
- →The MRA is the highest level professional position at the facility with responsibility for the management and direction of the health information management program and services.
- →Functions: Responsible for the administrative management of health records, which includes planning, managing, advising, and directing the health information program in accordance with applicable Federal laws, facility by-laws, VHA policy, The Joint Commission standards, the Commission on Accreditation of Rehabilitation Facilities (CARF), and other regulatory and accrediting agencies.
- →The Health Information Manager also creates and monitors systems to ensure accurate, timely, and complete health records.
- →Measures ongoing intradepartmental performance by establishing priorities, collecting data, monitoring and reporting outcomes, using valid and reliable techniques to analyze trends and variation, and taking appropriate action based on findings.
- →Develops policies, processes, and procedures that address all VA, Federal, regulatory, and accrediting requirements for HIM.
- →Evaluates health records program and independently determines the nature and extent of problem areas.
- →Develops recommendations and solutions for program improvement.
- →The incumbent is a key advisor to the Chief of Staff, Executive Management, and clinicians and is responsible for providing technical guidance on health information issues such as documentation requirements, liability issues, advance directives, informed consent, patient privacy and confidentiality, etc.
- →Represents Health Administration Service (HAS) and acts as subject matter expert at the facility-wide Health Records Committee.
- →In this capacity, the incumbent advises the committee on health record issues; including VA requirements, The Joint Commission standards, record retrieval processes, health record components, systems, goals, electronic records, etc.
- →Incumbent provides direct support to Regional Counsel.
- →The incumbent is also expected to actively participate at VA national and VISN levels as a resource person on health information matters.
- →The incumbent is a key member of the Quality Improvement (QI) team, works closely with QI personnel, and is responsible for assuring that the facility is in compliance with all The Joint Commission standards regarding health information.
- →Incumbent is responsible for leading the automation of all health information systems.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job.
- ✓Selective Service Registration is required for males born after 12/31/1959.
- ✓Must be proficient in written and spoken English.
- ✓Subject to background/security investigation.
- ✓Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Must pass pre-employment physical evaluation.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
- ✓Complete all application requirements detailed in the "Required Documents" section of this announcement.
- ✓As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Personality Fit
Job ID: 7d0353df-8e9d-436b-80eb-4c7391030f3d
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