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Medical Records Administrator (Assistant Chief (ACHIM))
Veterans Health Administration · Posted 114 days ago
On-site Des Moines, IA $96K – $125K Apply by Jun 22, 2026 Medical Records Administration ENTJESFJESTJISTJ OperationsHealthcare
Apply for this job → About the Role
The incumbent serves as the Assistant Chief of Health Information Management (ACHIM), overseeing all HIM functions including medical coding, clinical documentation integrity, transcription, release of information, scanning, and health information exchange. The incumbent provides technical and administrative leadership, supports policy development, and acts as the Chief of HIM (CHIM) in their absence.
What You'll Do
- →The position requires the incumbent to physically report for work to the Des Moines, IA VAMC.
- →Major duties include, but are not limited to: Serves as full assistant to the Chief of Health Information Management (CHIM), providing expertise, guidance, and supervision to support the planning, development, and maintenance of a comprehensive, integrated HIM Program.
- →Assists the CHIM in directing, organizing, and controlling HIM department activities, and serves as Acting CHIM in the CHIM's absence.
- →Shares responsibility with the CHIM for collecting and processing data for reports, surveys, and research projects; preparing recommendations for upper management on department needs and long-term goals; and developing and updating policies, standard operating procedures, and training guides.
- →Assists physicians and health professionals in obtaining health record information for research, advising on data availability and use while protecting record confidentiality.
- →Supports retrospective health record review and data abstraction projects to advance Quality Management activities.
- →Conducts ongoing audits across all areas of responsibility to ensure accurate and timely data processing.
- →Reviews employee work for quality, accuracy, and timeliness, providing constructive feedback and developing performance improvement plans as needed.
- →Develops performance standards, conducts evaluations and competency assessments, and carries out established personnel functions including interviewing, selection, training, leave approval, work scheduling, and disciplinary actions.
- →Implements EEO provisions to ensure fair treatment for all employees.
- →Coordinates monthly staff meetings and prepares accurate minutes.
- →Serves as subject matter expert on GS-0675 Medical Records Technician and GS-0669 Medical Records Administrator qualification standards.
- →Provides technical guidance to HIM supervisors and leads, supports section units in the absence of supervisors, and provides expertise in subpoenas, court orders, advance directives, release of information, and other medico-legal issues.
- →Prepares training materials and participates in orientation and instructional activities.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job.
- ✓Selective Service Registration is required for males born after 12/31/1959.
- ✓Must be proficient in written and spoken English.
- ✓Subject to background/security investigation.
- ✓Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
- ✓Complete all application requirements detailed in the "Required Documents" section of this announcement.
- ✓As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓Note: Only education or degrees recognized by the U.S.
Personality Fit
Job ID: 34ee1602-f76c-4759-839e-bda676979b9c
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