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Medical Administration Specialist
Veterans Health Administration · Posted today
On-site Phoenix, AZ $78K – $102K Apply by Jun 16, 2026 Miscellaneous Administration And Program ENTJESFJESTJISTJ OperationsHealthcare
Apply for this job → About the Role
The incumbent serves as the Medical Administrative Specialist Training Coordinator for the Health Administration Service (HAS) at the Phoenix VA Healthcare System. The primary responsibility of the incumbent is the development and implementation of the ongoing training programs for employees within HAS, as well as, staff within other services that have responsibility for using HAS packages to perform their duties.
What You'll Do
- →30 Day Hiring Model The Department of Veterans Affairs is implementing a streamlined 30-Day Hiring Model designed to accelerate hiring while maintaining the highest standards of merit-based selection.
- →This improved process reduces traditional hiring timelines by integrating early coordination, faster assessments, and efficient pre-employment actions.
- →Applicants can expect a more transparent, predictable, and efficient hiring journey from announcement to entry on duty.
- →What Applicants Can Expect Expedited Candidate Review Once the announcement closes, Human Resources will quickly review applications, issue certificates of eligible candidates the day after the announcement closes and refer applicants for hiring manager consideration.
- →Quick Interviews & References HR may arrange interviews and will request references within 3-5 days after being referred to the hiring manager.
- →Streamlined Pre-Employment Requirements: Following a tentative offer, applicants should be prepared to complete required steps, such as fingerprinting and background check, credentialing, and medical examination within 3 days of the offer.
- →Clear and Timely Communication: Applicants will receive clear communication at key milestones, including referral, tentative offer, and onboarding instructions.
- →After meeting pre-employment requirements, candidates will receive a final job offer and start date.
- →Onboarding tasks may continue after starting, with HR ensuring timely completion for a smooth transition into VA service.
- →If selected, applicants should be prepared to come on board within 30 days of the announcement closing.
- →The Medical Administration Specialist works as a member of the Health Administration Service to develop and administer training programs for the staff of HAS as well as administrative employees throughout the facility, outpatient clinics and CBOCs.
- →Monitor newly released Directives, Facility Policies, and released patches for their potential effect on HAS end-users and employees on a regular basis.
- →Conducts and evaluates employee training needs assessments in order to provide guidance to HAS management and supervisory staff on establishing and operating internal training programs, developing or obtaining/purchasing training aids and selecting appropriate training resources.
- →Develops the HAS training plan each fiscal year, as well as monthly training calendar of the days, times, and location of training programs for the service.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID-compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓Note: Only education or degrees recognized by the U.S.
Personality Fit
Job ID: 44ae7446-c70f-47a5-a887-95ede11a7d91
Posted via USAJobs