Job Listing
Management & Program Assistant, Albany FSDO, EASD01
Federal Aviation Administration · Posted 45 days ago
Hybrid Albany, NY $57K – $85K Apply by Aug 21, 2026 Management And Program Clerical And Assistance ISFJ Operations
Apply for this job → About the Role
Assists the Office Manager, Front Line Management Team, and the Administrative Office in day-to-day operations, and may act as a lead for other support staff to coordinate multiple assignments for the Field Office. Performs back-up duties in the absence of the Administrative Officer and may work as a team member on various projects. Work activities typically support multiple projects/programs and contribute to the objectives of the organizational unit.
What You'll Do
- →Plan and perform administrative assignments for projects/programs.
- →Has a broad understanding of how administrative assignments contribute to organizational activities.
- →Responsible for compiling, tracking, and analyzing data; providing advanced computer assistance; scheduling meetings; preparing correspondence; providing written or oral explanation of organization policies; and coordinating the implementation of new office policies and systems.
- →Independently utilizes a variety of software programs to accomplish assignments.
- →Demonstrates considerable independence in planning time and coordinates only as needed with the Office Manager, Frontline Management Team, and Administrative Officer to prioritize assignments and use assigned resources.
- →Often assists others plan and identify resources to accomplish projects/programs/tasks.
- →Maintains control of all office files (electronic and paper) and ensures they are managed and maintained in accordance with established policy and procedures.
- →These files include, but are not limited to, office policies and procedures, employee personnel records, training records, and medical records.
- →Manages the full life-cycle of records to include technical files, from creation to authorized destruction.
- →Serves as the coordinator for the management team's travel, correspondence, schedules, and facility requirements.
- →Provides overall administrative assistance to the management team's ongoing projects, which may include access to personnel records, training histories, and other personal information.
- →Position holds responsibility for safeguarding sensitive, close-hold, or confidential information.
- →Assists in data gathering and analysis and works extensively with computer/software programs such as MS Excel, PowerPoint, and SharePoint to compile, analyze, and display data and results for the sub-units in the branch.
- →Assists with the updates and maintenance of group communication sites to track and analyze project history, status, and other performance measures via SharePoint and MS Access or similar web-based document management system.
Requirements
- ✓We are not accepting applications from noncitizens.
- ✓Education is not qualifying for this position and may not be substituted for experience.
- ✓Ingrade/Downgrade applications will be accepted.
- ✓Interviews: All or some or none of the candidates may be interviewed.
- ✓Selectee must report to the advertised facility.
- ✓INCOMPLETE APPLICATIONS: Please ensure you answer all questions and follow all instructions carefully.
- ✓Errors or Omissions may impact your rating or may result in you not being considered for the job.
- ✓Your application/resume must have your official title, grade, series and employment dates in your work history.
- ✓As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA)/Leadership and Management Dimension (LMD) NARRATIVES from the initial application in the hiring process for all announcements.
- ✓Therefore, as an applicant for this announcement, you are NOT required to provide a NARRATIVE response in the text box listed below each KSA/LMD.
- ✓In lieu of providing a KSA NARRATIVE response in the text box listed below each KSA/LMD, in your work history on your resume/application, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA/LMD.
- ✓Your work history examples should be specific and clearly reflect the highest level of ability.
- ✓Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided.
- ✓Your answers may be adjusted by a Human Resource Specialist as appropriate.
Personality Fit
This role is commonly a great fit for these MBTI types:
Job ID: c25b92bc-5237-477f-b1e0-697ff86da6cf
Posted via USAJobs