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Management and Program Assistant
Federal Aviation Administration · Posted 6 days ago
On-site Philadelphia, PA $60K – $91K Apply by Jun 22, 2026 Management And Program Clerical And Assistance ENTJESFJESTJISTJ Operations
Apply for this job → About the Role
Performs a combination of routine, multiple and varying administrative tasks in support of agency administrative programs, policies, and procedures. Assists managers, support staff, and other employees in day-to-day operations.
What You'll Do
- →Applies experience and advanced knowledge to plan and perform administrative assignments with a broad understanding of how administrative assignments contribute to organizational activities.
- →Initiates requests for personnel actions and other documents required to fill vacancies and effect other personnel actions (promotions, details, resignations, certification, etc.).
- →Coordinates questions with the servicing HR office regarding personnel actions, routine discrepancies, and missing/vague guidance.
- →Maintains and updates organizational systems to ensure accurate account of staff levels, employee position assignments and employee status.
- →Collects compiles and formats historical and trending financial information to contribute to the preparation and submission of budget requirements.
- →Modifies and maintains automated systems for tracking obligation and expenditures of funds throughout the execution phase of the annual operating budget cycle.
- →Initiates or reviews procurement requests for equipment and other items as needed.
- →Ensures justification of requested items meet criteria for expenditures.
- →Ensures effective management and internal controls of assigned agency property through periodic inventories in accordance with agency guidelines.
- →Performs time and attendance duties for large groups of employees with varying and/or frequently changing working times, shifts, schedules, premium pay entitlements, pay systems, position tenure, and/or collective bargaining unit differences.
- →Utilizes travel system to initiate, complete, review and validate travel authorizations and vouchers to ensure compliance with governing guidelines.
- →Ensures compliance with facility, regional, and service area facility security guidelines and policies governing the issuance of keys, parking decals, identification badges, proximity cards, and other access credentials for FAA employees, contract employees and visitors.
- →Independently uses a variety of software to prepare narrative and statistical reports, graphs and charts.
- →Accomplishes work under the general supervision of a manager and minimal oversight of a team lead or higher level professional.
Requirements
- ✓We are not accepting applications from noncitizens.
Personality Fit
Job ID: 2de80bb1-9b0d-4c79-92e0-f285e8901f0d
Posted via USAJobs