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Management and Program Assista
Veterans Health Administration · Posted 2 days ago
Hybrid Birmingham, AL $51K – $66K Apply by Oct 12, 2026 Management And Program Clerical And Assistance ENTJESFJESTJISTJ Operations
Apply for this job → About the Role
The Management and Program Assistant serves under the Associate Chief of Staff (ACOS), Pulmonary, Gastroenterology, and Cardiology sections. Incumbent will work with very limited supervision and will often be required to make independent decisions while assigned to this position. Duties are an expansion of the overall responsibilities of the ACOS for Medicine and the assigned Section Chiefs.
What You'll Do
- →Major duties include, but are not limited to: Perform work involving the collection, compilation, and/or tracking of data and statistical information in support of the organization's operation.
- →Develops tracking systems for all program specific data to track suspense's on items such as service level goals, project milestones, progress reports, compliance strategies, workload assessment, complication databases, and quality assurance information.
- →Coordinates the credentialing and privileging process for Medicine service and processes applications for the Medical Residency Program.
- →Responsible for maintaining the data tracking spreadsheets based upon policies and procedures set by Education Service and the Office of Academic Affiliations.
- →Functions as a service timecard coordinator ensuring timely submission of all timecards for final approval.
- →Manages and troubleshoots initial entries for both systems requiring knowledge of the systems and requirements for issuance of PIV cards, computer accounts, and the routing and approval procedures.
- →Provides ongoing support pertaining to policies and procedures related to supplies for the service.
- →Receives, schedules, refers, and contacts members of the staff, agency, and persons outside the agency ranging from other government agencies to the general public.
- →Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication.
- →Schedules or coordinates meetings/conferences.
- →Researches and provides background on subject matter of meetings without direction.
- →Work Schedule: Monday-Friday, 8:00 a.m. -4:30 p.m.
- →Compressed/Flexible: Not Available Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies.
- →This position may be authorized for telework.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: 2aa924e3-e7a4-4985-a34f-ca686ad9e8e8
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