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Health System Specialist (Executive Assistant)
Veterans Health Administration · Posted 5 days ago
On-site Marion, IL $75K – $138K Apply by Jun 29, 2026 Health System Specialist ENTJESFJESTJISFJ Operations
Apply for this job → About the Role
The Marion, IL VAMC is seeking a Health Systems Specialists to serve as Executive Assistants to the Associate Director of Operations to provide management support by analyzing, evaluating, advising on and/or coordinating health care delivery systems and operations. Incumbents will render advice on operational policies, assure policies are coordinated with, and support field operations and use initiative in organizing/accomplishing the delegated responsibilities.
What You'll Do
- →The incumbent will function as the primary liaison to multiple staff offices and serve as the conduit for information flow and management of assignments between such offices.
- →Duties include but not limited to: Monitor and manage incoming actions and requests from initial receipt to closeout.
- →Analyze the subject matter of incoming information for appropriate distribution.
- →Receive and monitor completed actions or response.
- →Conduct or participate in special information flow studies, analyses, presentations and briefings.
- →Conduct analytical studies on particular operational processes, issue topics or related special projects.
- →Develop decision papers and decision documents.
- →Expert level knowledge of health system services is required.
- →Work in coordination with other internal reviewing services regarding complex audits and internal/external reviews of a national concern.
- →Work closely with senior management and others in implementing and evaluating policies, plans and internal operational systems.
- →Manage and coordinate all online communication tools such as assigned intranet websites, internal SharePoint website collection and other related informational tools.
- →Coordinate events hosted by officials, including town hall meetings with internal staff.
- →Complete all steps required for event management including facilitating selection of event time, developing a formal agenda and ensuring smooth execution of event.
- →Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓CONTINUED GRADE DETERMINATION GS-13 Specialized Experience: You must have one (1) year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization.
- ✓Specialized experience includes but is not limited to: Expert knowledge on medical center operations, goals, and objectives including expert knowledge on VISN and VHA goals and objectives.
Personality Fit
Job ID: 359970dd-e567-44f7-b3c6-593811ca9cda
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