Job Listing
Administrative Support Assistant
Veterans Health Administration · Posted 4 days ago
On-site Muskogee, OK $50K – $66K Apply by Jun 9, 2026 Miscellaneous Clerk And Assistant ESFJESTJISFJISTJ
Apply for this job → About the Role
This position is part of the Pathology and Laboratory Medicine Service (P&LMS) within the Eastern Oklahoma VA Health Care System (EOVAHCS). It is currently based at the Jack C. Montgomery VAMC and will transition to the James Mountain Inhofe VAMC once the facility opens. The role provides primary clerical and administrative support for the service, assisting the Service Chief, Laboratory Manager, pathologists, supervisors, and other staff with a wide range of administrative and procedural tasks.
What You'll Do
- →Duties include, but are not limited to the following tasks: Proficient in applying complex medical terminology specifically related to anatomic pathology and clinical diagnoses to transcribe meetings, communications, handling medical document and packages.
- →Performs medical transcription that involves specialized terminology dictated by several individuals and/or skill in transcribing material involving non-specialized terminology such as live conferences, teleconferences, or similar proceedings when an accurate recording is required.
- →Maintains office compliance regarding regulations, policies and guidelines as established by laboratory accreditation bodies, CPT coding and SNOMED policy relating to diagnostic indexing of surgical, cytology and autopsy reports in order to assure compliance with reporting requirements.
- →Performs timekeeping duties using pay and leave laws. rules. regulations, and agency policy regarding entitlements to overtime, differential, hazardous duty, holiday and special rates and premium pay.
- →Maintains calendar for lab service, i.e. scheduling appointments.
- →Takes and transcribes Service supervisor meeting minutes.
- →Schedules for mandatory reviews are presented at various medical executive cancer committees, tumor board and other meetings.
- →Prepares agenda with attachments for Service supervisor meetings and distributes to section supervisors.
- →Drafts, reviews, controls, and edits the laboratory's standard operating procedures in assigned clerical and administrative support areas.
- →Screens calls and visitors and refers to other staff members only those calls or visitors requiring their attention.
- →Interacts with customers, visitors, and coworkers in a courteous, tactful, helpful manner, exercising mature judgment and diplomacy appropriately.
- →Handles requests for information and resolves or assists in resolving a variety of inquires made by the facility regarding laboratory-related matters.
- →Provide exceptional customer service to professional and para-professional personnel within the Medical Center.
- →Reviews outgoing correspondence and reports prepared for signature of the Service Chief, ensuring proper format, correctness (mathematical and grammatical, as applicable), and ascertaining that all necessary coordination of facts has been completed and is in accordance with established policy.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: fc3c49cf-49a8-4496-92cc-c849baf63ca4
Posted via USAJobs