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Administrative Support Assistant
Veterans Health Administration · Posted 7 days ago
On-site Birmingham, AL $51K – $66K Apply by Jun 5, 2026 Miscellaneous Clerk And Assistant ESFJESTJISFJISTJ
Apply for this job → About the Role
Employee will be assigned to Research and Development Service, Veterans Affairs (VA) Health Care System, Birmingham, AL. The primary purpose of the Administrative Support Assistant (ASA) is to provide Automated Data Processing Application Coordination (ADPAC), technical assistance, records management and training compliance, office automation analysis, and administrative, fiscal, and clerical support to the research program office.
What You'll Do
- →***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties include, but may not be limited to the following: Serves as the expert on all administrative matters as well as the point of contact for the Research and Development Service.
- →Provides project management support to research leadership in preparing reports and presentations pertaining to on-going research studies and all facets of the Research and Development (R&D) program.
- →Analyzes data from various research files and databases to assist research leadership in preparing action plans following any audit or inspection findings.
- →Reviews standard operating procedures and narrative reports to identify and correct apparent discrepancies with directive and regulatory changes.
- →Works with Human Resources (HR) to complete all necessary forms and documentation.
- →Completes reports and utilizes complex timekeeping systems, Access databases, Excel spreadsheets and other programs.
- →Evaluates documents and correspondence for completeness, including grammar and spelling, ensuring administrative regulatory requirements are followed; and enters pertinent information into an automated tracking system or creates spreadsheets/databases to track them.
- →Performs a range of personnel actions to include onboarding research staff, utilizing HR tracking systems and dashboards, etc.
- →Handles all internal and external calls for the research program.
- →Maintains an accurate inventory of records created and stored for regulatory compliance; and ensures that records conform with all applicable laws, regulations, policies, procedures, ethical standards, and accreditation requirements.
- →Performs a range of automated data processing related tasks (i.e., assign users to classes, assign menu options, assign email groups, etc.).
- →Functions as the primary timekeeper for Research Service.
- →Updates employee files and maintains a variety of records such as organizational charts, addresses, telephone numbers, vacation schedules, numerical logs, ledgers, and other personnel files.
- →Maintains an office calendar and assists with scheduling meetings and events.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details.
- ✓As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
- ✓NOTE: Only education or degrees recognized by the U.S.
- ✓Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
Personality Fit
Job ID: 93f331c1-314a-4ca4-bd6a-4b4281eaa3ae
Posted via USAJobs