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Administrative Support Assistant
Veterans Health Administration · Posted 3 days ago
On-site Nashville, TN $45K – $59K Apply by Jul 2, 2026 Miscellaneous Clerk And Assistant ESFJESTJISFJISTJ Healthcare
Apply for this job → About the Role
The position is located in the office of the Chief of Medical Service and reports to the Supervisory Health System Specialist. The incumbent performs a broad range of clerical and administrative tasks for designated clinical sections of Medical Service. DIRECT HIRE AUTHORITY: This position is being filled using Direct-Hire Authority (5 CFR 337.205) for this occupation.
What You'll Do
- →The incumbent participates in the management of the designated clinical sections by performing routine administrative and miscellaneous clerical work.
- →The Administrative Support Assistant performs a wide variety of administrative tasks associated with maintaining and supporting the work performed within the organization.
- →The core duties of this position include but are not limited to: Maintain manual files and retrieve data as needed.
- →Communicate with various contacts at various organizational levels Maintain timecards Monitor suspenses for follow up and needed action.
- →Requisition, purchase, storage and maintenance of stock levels, installation, repair, maintenance, and disposal of office equipment.
- →Training Management System (TMS) Coordinator Collect Relative Value Units (workload data) from attending physicians to analyze, interpret and complete reports for the designated clinical sections Collaborate with HR, Budget, Procurement, purchasing, and management.
- →Receive, assign, and monitor externally and internally generated correspondence and inquires.
- →Work Schedule: Monday - Friday | 7:00 AM - 3:30 PM CST Telework: Not Available Virtual: This is not a virtual position.
- →Position Description/PD#: Administrative Support Assistant/PD70122A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: 1bb1fc37-f619-4813-884b-8ff337a2c20c
Posted via USAJobs