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Administrative Support Assistant (OA)
Veterans Health Administration · Posted 11 days ago
On-site Fredericksburg, VA $43K – $55K Apply by Jun 18, 2026 Miscellaneous Clerk And Assistant ESFJESTJISFJISTJ Healthcare
Apply for this job → About the Role
The primary purpose of this position is to support the respective Chief Nurse, Nurse Managers, and Staff Nurses by performing a variety of clerical, administrative, and office support tasks. Also, this position's primary responsibility is to prepare time and leave records for the Fredericksburg HCC Nursing Services employees. The incumbent assists managers in performing analyses and/or evaluation of operating characteristics, performing various clerical and administrative support duties.
What You'll Do
- →Duties to include but not limited to: Administrative Support Provides general administrative and clerical support such as respona1ng to telephone inquiries, providing requested information about the office and other criteria as applicable.
- →Coordinates and maintains Nursing office calendars; schedules and/or coordinates and records training, appointments, meetings, conferences, and/or workshops, and/or associated travel arrangements/processes for the supervisor and staff members; gathers subject matter material, reserves meeting spaces, necessary equipment and/or supplies, and arranges for refreshments and lodging as warranted.
- →Informs supervisors of conflicts, re-schedules appointments when the supervisor will not be able to make all commitments, contacts other people to attend meetings in lieu of supervisor when necessary and makes calendar available to supervisor and others to minimize conflicts in scheduling.
- →Independently notes and follows-up on commitments made at meetings and conferences by staff members.
- →Is responsible tor tracking findings from inspections conducted by various agencies including the Joint Commission (JC), OIG, CARF etc.
- →Incumbent maintains the service training program report and prepares a monthly overall assessment of the Talent Management System (TMS) training program.
- →Assists the Nursing Service Chief and managers in personnel needs, scheduling appointments, establishing, and maintaining appropriate files and managing office functions.
- →The incumbent processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication.
- →Composes, reviews, and edits a variety of letters, reports, and correspondence for accuracy and completeness; prepares public presentation outlines, graphics, and minutes; and develops standard or form letters to reply to inquiries.
- →Timekeeping, Leave, and Attendance Posts, examines, computes and balances hours on time and leave records and any of the other required bi-weekly, monthly, quarterly, and annual reports using the VATAS system.
- →Computes and records man-hours worked from certified time schedules and is responsible for mathematical accuracy as well as applying criteria for recording of hours.
- →This data is a component of the Nursing Service's productivity/efficiency indicators.
- →Performs leave audits on personnel with low leave balances or for questionable patterns of employee leave usage.
- →Monitors timecards of employees on extended leave and makes appropriate contacts to secure certifications, leave forms, or memoranda to support absences.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment.
- ✓Applicants who refuse to be tested will be denied employment with VA.
- ✓Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓Note: Only education or degrees recognized by the U.S.
- ✓Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
- ✓You can verify your education here: http://ope.ed.gov/accreditation/.
- ✓If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
Personality Fit
Job ID: 913952f5-bd59-4142-af07-24c97e064ad5
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