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Administrative Support Assistant (OA)
Veterans Health Administration · Posted 2 days ago
On-site Eugene, OR $45K – $66K Apply by Jul 2, 2026 Miscellaneous Clerk And Assistant ESFJESTJISFJISTJ Healthcare
Apply for this job → About the Role
This position is in the Office of the Chief of the Mental Health Service line at the VA Health Care System either in Roseburg, Oregon. or Eugene Oregon. The primary purpose of the position is to provide program and administrative support to the Administrative Officer and the Chief of Mental Health Services to the following program areas: Psychiatry, Psychology, Social Work, Vocational Rehabilitation, Addiction Treatment, Recreation Service Residential Care Coordination.
What You'll Do
- →Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.
- →Selection at a lower grade level does not guarantee promotion to the full performance level.
- →Major duties include, but are not limited to: Assist with personnel management functions in recruitment and staffing, incentive awards, employee relations, and training.
- →Prepare various personnel action and recruitment forms to be submitted to human resources, to include official word documents and forms for incentive award and/or recommendations going to the Awards Committee.
- →Prepares written documents for Title 38 pay recommendations, e.g., SAA (Special Advancement for Achievement) and SAP (Special Advancement for Performance) and submits package to the Professional Standards Board.
- →Performs necessary research related to human resources management issues.
- →Assists the AO in the preparation of SF-182 (Request for Training) and other related training documentation and serves as TMS (Talent Management System) administrator in assisting with coordinating TMS or other training activities for the mental health staff.
- →Calls to attention problems that require agency HR office intervention and/or correction.
- →Makes recommendation to the AO in projecting staffing plans, appraisals, and training requests.
- →The incumbent initiates and manages personnel activities, i.e., writing position descriptions, recruitment requests, managing employee access, and coordination of annual proficiencies and evaluations.
- →Assists the AO in anticipating vacancies for a 100+ FTEE Service and prepares required documents to Submit requests to HRMS and position management with justification for recruitment.
- →Maintains service organizational chart and functional statements/position descriptions.
- →Assists in coordinating the mid-cycle and annual performance evaluation process for the Service.
- →Prepares and monitors various workload and cost reports for use within the service, submits to facility and VISN management as required.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: 5600f5dd-5afe-4382-b31e-5464bb33ee21
Posted via USAJobs