Job Listing
Administrative Specialist
Veterans Health Administration · Posted 1 days ago
HybridLas Vegas, NV$76K – $98KApply by Jun 5, 2026Miscellaneous Administration And ProgramENTJESFJESTJISTJOperationsHealthcare
Apply for this job →About the Role
The Administrative Specialist serves as the senior administrative advisor and program analyst for Dental Service and reports directly to the Chief of Dental Service. The incumbent has the responsibility of planning, coordinating, and evaluating administrative operations for a high-complexity, multi-site clinical program. Analyze operational performance, develop and implement service-level administrative systems, and coordinate cross service initiatives.
What You'll Do
- →The primary purpose of this position is to serve as the Dental Service's principal administrative program specialist responsible for the full scope of operational analysis, access management coordination, compliance monitoring, and multi-site program implementation.
- →Duties may include but are not limited to: Serves as the primary non-clinical program specialist for implementation of VHA dental program.
- →Independently analyzes new and revised national or VISN-level directives to determine operational impact on multi-site Dental operations.
- →Develops implementation plans, monitoring mechanisms, and corrective action strategies to ensure compliance.
- →Independently analyses new and revised national policies, handbooks, and VISN-level directives to determine operational impact on multi-site Dental operations.
- →Develops implementation plans affecting Dental operations, monitoring mechanisms, and corrective action strategies to ensure compliance.
- →In collaboration with the Chief of Dental and Administrative Officer, designs or updates local administrative SOPs, workflows, checklists, and tracking mechanisms for assigned program areas.
- →Establishes compliance metrics and recurring review structures; conducts trend analysis; identifies systemic trends and gaps; and prepares formal corrective action plans for leadership approval and follow-up monitoring.
- →Prepares executive-level briefings, narrative analyses, data tables, and briefing materials to support Dental leadership in reporting program status and compliance to facility, VISN, and national stakeholders, directly informing operational and strategic decision making on Dental operations.
- →Independently plans and conduct complex operational analyses of workload, access, productivity, scheduling reports, local tracking systems to assess demand, supply, utilization, and performance relative to national and local targets across multiple Dental sites within a high-complexity VA healthcare system.
- →Analyzes interrelated performance measures including time to third next available appointment, chair and provider utilization, recall effectiveness, no-show and cancellation trends, clinic template efficiency, and backlog management across multiple Dental sites.
- →Identifies root causes of performance variation, identifying bottlenecks, opportunities for improvement, and develops evidence-based recommendations.
- →Develops and maintains service-wide operational dashboards, scorecards, and summary reports for the Chief of Dental, AO, and Dental leadership; synthesizes complex data into clear, actionable information that supports decision-making on staffing, templates, hours of operation, and expansion planning.
- →Leads access improvement initiatives that require cross-service coordination and workflow redesign.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓Note: Only education or degrees recognized by the U.S.
- ✓Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
- ✓You can verify your education here: http://ope.ed.gov/accreditation/.
- ✓If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
- ✓For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Personality Fit
Job ID: 8de9379b-67fb-48e8-ba80-055bed7041cf
Posted via USAJobs