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Administrative Officer
Veterans Health Administration · Posted 2 days ago
On-site Miami, FL $95K – $124K Apply by Jul 6, 2026 Administrative Officer ENTJESFJESTJISTJ OperationsHealthcare
Apply for this job → About the Role
The Administrative Officer serves as an executive assistant to the Associate Chief of Staff for Surgical Care, Miami VA Healthcare System, Miami, Florida. They must have a high degree of analytical ability, personal management skills, and specialized knowledge and skill in the area of health care service management, i.e., applying health care management principles to the planning, execution and administration of health care services delivery system.
What You'll Do
- →Examples of specialized experience would typically include, but are not limited to: Responsible for organizing the Surgical Care Service and delegating activities under the supervision of the Associate Chief of Staff for Surgical Care in the most efficient manner to further the goals of the Service.
- →Develops both long and short range policies and plans for the Surgical Care Service by coordinating data and other input for the service as appropriate, utilizing specialized knowledge of the healthcare industry to incorporate complex and often conflicting information into an organized plan.
- →Advise with policies and procedures dealt with are for all of the various aspects of the Miami VA Health System, including the delivery of high quality, efficient patient care, budget and fiscal management; supply, service and equipment procurement, personnel and workforce utilization, contract negotiation and management, construction and renovation, and space utilization.
- →S/he will develop, evaluate, and modify organizational structure and systems to achieve program goals.
- →The incumbent will help the Associate Chief of Staff for Surgical Care coordinates processes of internal review, quality, and productivity initiatives for the service, developing complex and/or unique quality and productivity programs as necessary.
- →Monitor, review and make adjustments as needed to clinic profiles.
- →Maintain a system for ensuring that all the required information for credentialing privileging and/or scopes of practice for employees with Surgical Care Service are kept up to date.
- →Required coordination between the clinical staff, clerical staff, the credentialing office, and other facilities to ensure timely and accurate submission of documents.
- →Ensures compliance with established safety policies of the medical center, ensures that service personnel receive the appropriate safety training.
- →Serve as the immediate supervisor for administrative staff assigned by the Associate Chief of Staff for Surgical Care.
- →Approve official for leave and timecards of assigned staff assuring they are complete accurately and in a timely manner.
- →Responsible for developing performance standards and writing positions of assigned Surgical Care Service staff in addition to conducting performance appraisals and recommending performance awards.
- →Serves as the Funds Control Manager and maintains an awareness of needs and available resources, and makes recommendation to the Associate Chief of Staff for Surgical Care and Medical Center management regarding needs, distribution, and redistribution of resources.
- →The incumbent possesses full authority for fund control points within Surgical Care Service.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: ecd4269a-6657-4983-8c1f-70241af773fb
Posted via USAJobs