Job Listing
Administrative Officer
Veterans Health Administration · Posted 2 days ago
About the Role
This position serves as the Administrative Officer (AO) within the Pharmacy Service for The VA Pacific Islands Health Care System (VAPIHCS) in Honolulu, HI. The incumbent plans, administers, and coordinates administrative services including budget formulation and execution, financial planning, accounting, procurement and contract administration, human resources management, space and equipment utilization, travel, property and records management, and related administrative support services.
What You'll Do
- →***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties may include, but are not limited to the following: Interprets administrative policies, develops and defines administrative requirements, provides advice on administrative systems and prepares administrative paperwork.
- →Maintains employee personnel and competency folders, assessing compliance with VA, The Joint Commission (TJC) and other regulatory agency requirements.
- →Participates fully in the formulation of operational plans, both short and long range.
- →Serves on committees and special projects within the service and medical center as required.
- →Tracks and ensures timely submission of designated pharmacy suspense responses to the appropriate individual(s).
- →Attends facility administrative meetings as the pharmacy representative when the Chief of Pharmacy is unable to attend.
- →Develops the need for and maintains an awareness of available resources and makes recommendations to the Chief of Pharmacy regarding needs, distribution or redistribution of available resources.
- →Gathers and analyzes budget needs of the service and with the support of the Chief, administers the budget within administrative requirements.
- →Participates in developing policies and plans for the service by coordinating the administrative needs of the organization(s) for which he/she is accountable.
- →Participates in the development and implementation of policies and procedures for Pharmacy Service to ensure compliance with VHA, TJC and other regulatory agencies.
- →Manages procurement process for obtaining necessary operating supplies and minor equipment purchases are ordered within budget, from the correct fund control points and through approved vendors.
- →Administers programs concerning such matters as staffing, recruitment, equal opportunity, merit promotion, contracts and position management.
- →Administers the internal review, quality, and productivity initiatives for the organization.
- →Performs other related duties as assigned.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work is sedentary.
- ✓It occasionally requires carrying objects such as files, books and papers; some walking, standing and bending.
- ✓No special physical qualifications are required except the ability to adjust and be flexible to change in procedures, work pressures and deadlines.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details.
- ✓As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Personality Fit
Job ID: a54faf31-74de-4fec-bee4-c7b33f8d1163
Posted via USAJobs