Job Listing
Administrative Officer
Veterans Health Administration · Posted 58 days ago
About the Role
The incumbent directs and oversees the administrative management of personnel, budgets, and applicable programs within FMS. He/she is responsible for coordinating activities of the Administrative Section in support of all Sections within FMS. The incumbent develops and maintains an integrated reporting system, and communicates information from all activities to the Director, and Assistant Director of the Service.
What You'll Do
- →Prepares, recommends and facilitates the implementation of short and long range plans and programs for the efficient administrative operation of the service.
- →Analyses, extracts, summarizes, identifies, interprets and evaluates significant trends and data within the service and provides the Director/Assistant Director a report on issues such as time and attendance, manpower utilization by section, and workload status reports.
- →Responds to requests for information or assistance in a timely fashion by personally assisting or facilitating the accumulation of necessary expertise from other sources.
- →Provides a high degree of analytical ability and critical thinking to produce meaningful products or deliverables (e.g. spreadsheets, power point presentations, data base set ups, graphs).
- →Tracks and prepares final responses to internal and external FMS suspense and action items.
- →Suspense and action items will be presented in a final form accurate in terms of content, grammar, punctuation, and spelling to Director of FMS for final approval.
- →Researches data and background information and applies the information and data to write policies, proposals, memoranda, and other documents for the signature of the Director, FMS.
- →This may include facility-wide correspondence signed by the Director, VAPSHCS.
- →Conducts program surveys (i.e., CAPRES, UDO, WIP, Deferred Maintenance, Environmental Liabilities).
- →He/she reconciles undelivered orders, provides administrative and advisory services and management, and follows all applicable laws, VHA regulations and policies regarding finances, confidentiality, and computer security.
- →Incumbent acts as a PIV sponsor for FMS personnel, Contractors, and Vendors.
- →Frequently acts as facilitator and/or liaison between Service Sections and facility Care Service-Lines in matters relating to service provided contracts, and problems that require investigation or correction, and provides guidance and assistance on such matters.
- →Supports planning activities such as statistical analysis, policy analysis, data gathering, and logistical coordination.
- →Conducts or directs special studies to resolve problems which arise in normal operations of FMS.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓Note: Only education or degrees recognized by the U.S.
- ✓Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
- ✓You can verify your education here: http://ope.ed.gov/accreditation/.
- ✓If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
- ✓For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Personality Fit
Job ID: 64aa6ff6-d75e-4ea1-98e6-88281cc6a58c
Posted via USAJobs