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Administrative Officer
Veterans Health Administration · Posted 1 days ago
Hybrid Palo Alto, CA $77K – $100K Apply by Jun 11, 2026 Administrative Officer ENTJESFJESTJISTJ Healthcare
Apply for this job → About the Role
The incumbent will assist the Chief of Dermatology Service in fulfilling the clinical, research, and teaching missions of the service, with the principle objective of optimal utilization of staff, space, equipment and operating funds. In exercising these responsibilities, the incumbent utilizes a full range independence, management skills and analytical techniques to address the immediate and future organization needs of the service.
What You'll Do
- →The major duties and responsibilities include, but are not limited to: Assists the Chief of Dermatology in overseeing all administrative operations of Dermatology Service, including personnel administration, budget and financial management, procurement and contracting, and data analysis across multiple clinical sites.
- →Coordinates personnel management functions including recruitments, performance plans, awards, leave administration, and position management, providing expert advice to Service leadership on human resources needs.
- →Serves as the Contracting Officer's Representative (COR) for Dermatology Service procurements, drafting contract proposals, evaluating bids, and maintaining procurement records in accordance with VA acquisition regulations.
- →Performs qualitative and quantitative analyses of productivity, performance, and financial data to support data-driven decision making and strategic planning for Dermatology Service.
- →Serves as the primary liaison between VAPAHCS Dermatology Service and Stanford University School of Medicine regarding academic appointments, resident training programs, and house staff rotations.
- →Formulates and implements local policies and operating procedures, ensuring compliance with VA regulations, Joint Commission (TJC) standards, OIG requirements, and other internal and external review bodies.
- →Monitors budget status, advises the Service Chief on expenditures and budget modifications, and serves as the Control Point Official to obligate and verify fund expenditures.
- →Serves as the Automated Data Processing Coordinator (ADPAC), managing IT hardware/software needs, network access, and ensuring compliance with information security and privacy policies.
- →Coordinates internal and external review activities such as OIG, TJC, and VISN Organizational Readiness Program reviews; recommends corrective measures and tracks compliance to resolution.
- →Manages equipment inventory across Palo Alto, Livermore, Monterey, and San Jose sites, coordinating acquisition, maintenance, and disposition of Service equipment in accordance with local policies.
- →Work Schedule: Full-Time, Monday-Friday, 8:00am-4:30pm Virtual: This is not a virtual position.
- →Position Description/PD#: Administrative Officer/PD# 640-01643-O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓Note: Only education or degrees recognized by the U.S.
- ✓Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
- ✓You can verify your education here: http://ope.ed.gov/accreditation/.
- ✓If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
- ✓For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Personality Fit
Job ID: 60fdc5c9-6cb4-4b36-90ab-c536a189f9b8
Posted via USAJobs